Financial Planning and Budgeting

Fiscal 2009 Capital Equipment And Projects Budget

Note: Academic departments should note separate instructions issued by Office of the Dean of the Faculty

1. Each item of equipment or capital project must be fully justified each year. There are no base budget amounts carried over from year to year. Please use a separate form for each item (or group of items) requested.

2. Be sure to rank-order all the requests from your department.

3. We encourage you to look as far into the future as possible and identify equipment and project wants and needs several years in advance. We will retain and track your requests for years beyond the current year.

4. Any request made in the past that was deferred to another budget year needs to be restated. List the request again (no additional justification needs to be submitted if you have done that already). Since priorities change, please reprioritize any deferred requests among your total other requests.

5. As always, be sure to check with Facilities Services and/or Purchasing Services to arrive at the best cost estimates available.

6. Complete the form named "Capital and Information Technology and Projects" (directions are included). To go directly to the login screen, click on the following url: https://www2.skidmore.edu/budget/auth/dlogin.cfm

7. Use this form for all computer and non-computer equipment and projects estimated to be greater than $1,000. Do not worry about what is the proper capital account. The Budget Office will take care of the proper categorization of the items. Do use a separate form for each specific item (or group of like items). Follow the instructions on the form.

8. Be sure to include any installation and transportation costs for equipment.

9. Save a copy of each form and send a copy to the person responsible for approving your budget.

As a reminder, capital budget requests must be submitted to your Dean or Vice President by Friday, December 21, 2007.