Office of the Registrar
815 North Broadway
New York, 12866
Family Educational Rights and Privacy Act
On June 17, 1976, the rules and regulations
applying to the Family Educational Rights and Privacy Act of 1974,
section 438 of the General Education Provisions Act, became final.
The Act deals with students' rights of access to their official
educational records. Basically, the legislation gives any student
or former student of Skidmore College the right to inspect, review
and copy his or her permanent records. At Skidmore, the permanent
records covered by the Act include: the student's application for
admission; high school and/or previous college transcript; SAT scores;
correspondence with our Office of Admissions; documents pertaining
to grade reports, dates of attendance, approval of leaves of absence;
correspondence with the Deans; senior class status; and course distribution
summary forms on file in the Registrar's Office; and the materials
contained in the student's career planning file.
The Act includes a list of types of records
not open to student inspection. These are parents' financial statements;
confidential letters and recommendations written before January
1, 1975; letters and recommendations written after January 1, 1975
but specifically designated as confidential; ancillary records of
instructional, supervisory and administrative personnel; confidential
law enforcement records; and records written by physicians, psychiatrists,
psychologists, and other recognized professionals or paraprofessionals.
Students and former students may request a doctor of their choice
to review their medical records.
Colleges are allowed to publish "directory
information" including the student's name, address, telephone number,
e-mail address, date and place of birth, major field of study, participation
in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards
received, and the most recent previous educational institution attended.
If any current Skidmore student does not want such directory information
to be disclosed he or she must notify the Registrar's Office in
writing of the specific information not to be released. Such notification
is necessary within ten days of the first day of classes of the
Fall semester annually.
Skidmore College administrators, faculty, and
members of established college committees who have legitimate educational
interest may have access to students' and former students' files
without prior consent. Specific federal, state and local officials
and educational agencies conducting studies are also permitted access
for definite reasons provided that personally identifiable data
are not transferred to anyone else. In addition, proper parties
concerning application for or receipt of financial aid have access.
Skidmore College will forward a student's education records on written
request to another school in which the student seeks or intends
to enroll. Prior consent for disclosure of personally identifiable
information is not required when the information is needed in connection
with a health or safety emergency; or is to comply with a judicial
order or lawfully issued a subpoena after a reasonable effort to
notify the student is made.
Except as above described Skidmore College
must obtain written consent of the student before disclosing personally
identifiable information from the educational records. Such consent
must be signed and dated by the student. It must include a specification
of the records to be disclosed, the purpose or purposes of the disclosure,and
the party or class of parties to whom the disclosure may be made.The
College is required to maintain a record of all non-exempted requests
for and disclosures of personally identifiable information from
the education records of all students. This record of disclosure
may be inspected by the affected student.
A student, former student, or applicant for
admission may waive any of his or her rights under the Act by executing
a written signed waiver. Such a waiver may be revoked with respect
to any action occurring after the revocation. The revocation must
be in writing and signed by the student.
Alumni who graduated before the year 2000 may gain access
to their credential file in the Career
Services Office only if they have established a non-confidential
(or open) file. Upon request, their open credential file can be obtained. If they want a copy of their
file for their own records or mailed to an employer or graduate school, there will be a fee of $3 per address.
Career Services suggests that students and alumni who graduated after 2000 use Interfolio.com.
A student or former student believing information
contained in hisor her education record is inaccurate, misleading,
or in violation of his or her privacy or other rights may request
Skidmore to amend the record. Such a request must be in writing
and clearly state the error as well as the correction. If no mutual
agreement is reached within a reasonable time the student or former
student may request a formal hearing in order to challenge the content
of his or her education record. The College will endeavor to hold
the hearing within thirty days of receipt of the request and to
have a decision rendered in writing within fifteen days of the conclusion
of the hearing. The hearing shall be conducted and the decision
rendered by an institutional official or other party appointed by
the President who does not have a direct interest in the outcome
of the hearing. The decision of the College will be based solely
upon the evidence presented at the hearing and will include a summary
of the evidence and the reasons for the decision. The student will
be afforded a fulland fair opportunity to present evidence relevant
to the issues raised and may be assisted or represented by individuals
of his or her choice, including an attorney.
Minutes will be kept of all hearings. On the
request of either party, a verbatim transcript will be made. In
such case, the time allotted to render a decision will be extended
to fifteen days after receipt by the hearing officer of the transcript.
The minutes or transcript of the hearing will become a part of the
student's education record. If, as aresult of the hearing, it is
decided the education record will be amended such action will be
taken and the student will be so notified in writing. If, as a result
of the hearing, the decision is to maintain the contested information
in the student's record, the student has the right to place in his
or her record a statement commenting on the contested information
and stating his or her reasons for disagreeing with the decision
of the College. This explanation shall become a part of the education
record and will be disclosed in conjunction with the contested information.
(Printed in compliance with the Family Educational
Rights and Privacy Act Policies)